Records from design and building firms, on terms you set

Design and construction firms keep a long written record of each project, from first drawing to handover:

• Drawing sets and models, with each revision
• Submittals and RFIs between designers and trades
• Change orders and the logs that coordinate them
• Bids and estimates, plus subcontractor comparisons
• Daily site logs and punch lists

How you price work shows up in your estimates. To keep it close, simply keep your estimating files out. In whatever remains, owner, subcontractor, supplier and site names become placeholders, and so do addresses.

Projects with security limits on their drawings or site details can be left out entirely. Mark them once, and they stay out of the copy.

Some models and drawings are the owner's property or carry contract limits. Those can be excluded project by project. Whether any fit within your contracts is a decision for you and counsel. We do not give legal advice about it.

Ask for the estimate first. Use the short call to say where your project records live and which jobs are off limits. Nothing gets prepared until the list is agreed. Your originals stay put, and you see a sample first before anything is released. You will never be asked for a password.

Buyers get the project records you approved, prepared as a copy. Think of an RFI, the reply, the change it caused and the new revision of the drawing, with placeholders in place of every owner, trade and site. Hundreds of resolved questions of this kind are what make building records useful to AI labs. The live project files your team works from today are never touched, and no one needs access to your project platform at any point.